The purpose of this Candidate Privacy Notice (“Notice”) is to inform individuals who inquire about and/or apply for employment (“you” and “your”) with Day & Zimmermann (the “Company” or “we” or “us”) of the categories of personal information we collect from candidates and the purposes for which we use such personal information.
Day & Zimmermann collects, uses, and discloses Personal Information about job candidates for business purposes only and consistent with applicable laws. Where Day & Zimmermann discloses Personal Information to third parties, it does so for the same business purposes described below and, where appropriate, requires that such parties maintain its confidentiality and maintain appropriate systems and processes to ensure its security and protection. In addition, some Personal Information and related documents must be verified, maintained and/or retained to fulfill Day & Zimmermann’s obligations to regulators under applicable law.
We may collect and use the following categories of Personal Information about you to when you inquire about and/or apply for employment at Day & Zimmermann:
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Category of Personal Information |
How we use it |
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Contact information: such as your name, home and work address, personal and work telephone numbers, personal and work email addresses. |
We will use this information to open and maintain candidate records and communicate with you for regarding your interest in a job opportunity with us, your application for employment, or updates on your candidacy. |
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Job-related information and qualifications: such as position applied for, previous job roles, education, awards, qualifications, certificates, licenses, compensation and salary information, and any other information you choose to provide in your resumes and/or applications. |
We will use this information to assess your suitability for a position at Day & Zimmermann and conflict of interest reporting. |
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National identification information: such as your country of birth or the country where you are a registered national or citizen, and any visa or other right to work. |
We will use this information to determine your eligibility to work and fulfill our obligations to relevant government authorities. |
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Travel-related records: frequent flyer numbers, itineraries, flight, train, rental car, car service, hotel or other similar information. |
We will use this information to arrange or reimburse travel where you require travel to interview with us or in connection with your candidacy for employment, contact you during travel, as necessary with travel service providers, or in an emergency situation. |
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Results of background checks and screening: such as education verification and criminal records and driving license checks. |
We will use this to determine your suitability for certain job roles (to the extent permitted or required by law). |
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References: such as opinions and comments of any previous employers. |
We will use this to determine your suitability for certain job roles. |
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Sensitive personal information: such as your ethnicity, religion, gender identity and sexual orientation. |
Equal opportunities monitoring information: We will use this information, such as your ethnicity, religion, gender identity and sexual orientation to conduct equal opportunity and diversity monitoring where permitted or required by law. As required: We will also use sensitive personal information to ensure compliance with legal and regulatory requirements, and for any other purposes required by law or government authorities. |
In addition to the uses set forth above, Day & Zimmermann may use and share the categories of Personal Information identified:
Your sensitive personal information will not be used for any additional purposes that are incompatible with the purposes listed above, unless we provide you with notice of those additional purposes.
We do not sell your personal information or your sensitive personal information, nor do we share it with third parties for cross-context behavioral advertising.
We may retain your personal information for as long as necessary to fulfill the purpose for which it was collected or to comply with legal or regulatory requirements. We strive to retain your personal information no longer than is reasonably necessary to carry out the purposes listed in this Notice or as required by law. For candidates hired by Day & Zimmerman, the retention of records is subject to the relevant employee privacy policy. For candidates who are not hired by Day & Zimmerman, we retain your personal information for up to 10 years following the date your application was submitted or the termination of another business relationship in accordance with applicable law.
If you have any questions about this Notice, or to request this Notice in another format, please contact privacy@dayzim.com.
